Congratulations to Narasimhan Jayachandran, a database management consultant for HTC Global Services in Troy, Michigan, and John Hanson, vice president of operations for MEDePass, Inc.. Narasimhan won first prize of \$100 for the best solution to the February Reader Challenge, "Reporting Book Sales." John won second prize of \$50. Here’s a recap of the problem and the solution to the February Reader Challenge.

### Problem:

Phil generates reports for a sales team in a company that sells books. The company stores publication data for its books in a SQL Server 2000 database. Phil receives sales data updates in a Microsoft Excel file that has the following header labels for columns: stor_id, yr, Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, and Dec. The spreadsheet contains quantity of books sold in each store by year and month. You can generate sample data for the Excel spreadsheet from the Sales table in the Pubs database by using the following code:

`                              SELECT s.stor_id, year(s.ord_date) AS yr,                                  SUM(CASE month(s.ord_date) WHEN 1 THEN s.qty ELSE 0 END) AS Jan,                                  SUM(CASE month(s.ord_date) WHEN 2 THEN s.qty ELSE 0 END) AS Feb,                                  SUM(CASE month(s.ord_date) WHEN 3 THEN s.qty ELSE 0 END) AS Mar,                                  SUM(CASE month(s.ord_date) WHEN 4 THEN s.qty ELSE 0 END) AS Apr,                                  SUM(CASE month(s.ord_date) WHEN 5 THEN s.qty ELSE 0 END) AS May,                                  SUM(CASE month(s.ord_date) WHEN 6 THEN s.qty ELSE 0 END) AS Jun,                                  SUM(CASE month(s.ord_date) WHEN 7 THEN s.qty ELSE 0 END) AS Jul,                                  SUM(CASE month(s.ord_date) WHEN 8 THEN s.qty ELSE 0 END) AS Aug,                                  SUM(CASE month(s.ord_date) WHEN 9 THEN s.qty ELSE 0 END) AS Sep,                                  SUM(CASE month(s.ord_date) WHEN 10 THEN s.qty ELSE 0 END) AS Oct,                                  SUM(CASE month(s.ord_date) WHEN 11 THEN s.qty ELSE 0 END) AS Nov,                                  SUM(CASE month(s.ord_date) WHEN 12 THEN s.qty ELSE 0 END) AS Dec                                  FROM Sales AS s                                  GROUP BY s.stor_id, year(s.ord_date)`

Phil needs to import the data from the Excel file into a SQL Server table called StoreSalesSummary by unpivoting the month columns from the spreadsheet. You can create the StoreSalesSummary table by using the following code:

`                              CREATE TABLE StoreSalesSummary (                                  stor_id int NOT NULL,                                  qty int NOT NULL,                                  yr smallint NOT NULL,                                  mn tinyint NOT NULL,                                  PRIMARY KEY(stor_id, yr, mn)                                  )`

Help Phil import only the Excel spreadsheet data into the StoreSalesSummary table, then insert and update each store’s sales from the spreadsheet. Import only the stores with a nonzero quantity value for any month.

### Solution:

Phil can use the OPENDATASOURCE() rowset function in SQL Server 2000 to read the Excel file data as a table. If the Excel file contains a worksheet called YearlySales, he can use the following code to read the Excel spreadsheet as a table:

`                              SELECT *                                  FROM OpenDataSource( 'Microsoft.Jet.OLEDB.4.0',                                  'Data Source="C:\Data\YearlySalesSummary.xls";User ID=Admin;Password=                                  ;Extended properties=Excel 5.0')...\[YearlySales\$\] s`

Phil could also set up a linked server connection to the Excel file or use the OPENROWSET() function to read the data from the Excel file as a table.

Now Phil can manipulate the data from the Excel spreadsheet in a SQL Server table. The following code puts the Excel data into a temporary table called #Sales in the desired format:

`                              SELECT s1.stor_id, s1.qty, s1.yr, s1.mn                                  INTO #Sales                                  FROM (                                  SELECT s.stor_id,                                  CASE m.mn                                  WHEN 1 THEN s.\[Jan\]                                  WHEN 2 THEN s.\[Feb\]                                  WHEN 3 THEN s.\[Mar\]                                  WHEN 4 THEN s.\[Apr\]                                  WHEN 5 THEN s.\[May\]                                  WHEN 6 THEN s.\[Jun\]                                  WHEN 7 THEN s.\[Jul\]                                  WHEN 8 THEN s.\[Aug\]                                      WHEN 9 THEN s.\[Sep\]                                  WHEN 10 THEN s.\[Oct\]                                  WHEN 11 THEN s.\[Nov\]                                  WHEN 12 THEN s.\[Dec\]                                  END AS qty,                                  s.yr,                                  m.mn                                  FROM OpenDataSource( 'Microsoft.Jet.OLEDB.4.0',                                  'Data Source="C:\Data\YearlySalesSummary.xls";User ID=Admin;Password=                                      ;Extended properties=Excel 5.0')...\[YearlySales\$\] s                                  CROSS JOIN (                                  SELECT 1 UNION ALL SELECT 2 UNION ALL SELECT 3 UNION ALL SELECT 4                                  UNION ALL                                  SELECT 5 UNION ALL SELECT 6 UNION ALL SELECT 7 UNION ALL SELECT 8                                  UNION ALL                                  SELECT 9 UNION ALL SELECT 10 UNION ALL SELECT 11 UNION ALL SELECT 12                                  ) AS m(mn)                                  ) s1                                  WHERE s1.qty > 0.0                              SELECT * FROM #Sales`

The query’s cross join lets Phil generate a row for each month column. Once Phil converts the columns to rows, he can obtain the correct quantity value by using a CASE expression in the SELECT list, based on the pseudo month column, mn. Finally, the code’s WHERE clause filters the rows that have a nonzero qty value for each year and month combination.

Now Phil can use the data from the temporary table #Sales to update the data in the StoreSalesSummary table, as the following code shows:

`                              -- Update the existing rows first:                                      UPDATE s2                                      SET qty = s2.qty + s1.qty                                      FROM #Sales AS s1                                      JOIN StoreSalesSummary AS s2                                      ON s2.stor_id = s1.stor_id                                      AND s2.yr = s1.yr                                      AND s2.mn = s1.mn`
`                              -- Add the new rows next:                              INSERT INTO storesalessummary                              SELECT s1.stor_id, s1.qty, s1.yr, s1.mn                                  FROM #Sales AS s1                                  WHERE NOT EXISTS(SELECT *                                  FROM StoreSalesSummary AS s2                                  WHERE s2.stor_id = s1.stor_id                                  AND s2.yr = s1.yr                                  AND s2.mn = s1.mn)                              SELECT * FROM #Sales`

Phil could also unpivot the Excel spreadsheet’s month columns by using a UNION ALL query. The following example assumes that Phil has dumped the data from the worksheet into a temporary table called #ExcelSales:

`                              SELECT stor_id, yr, 1 AS mn, Jan AS qty                                  FROM #ExcelSales                                  WHERE Jan > 0                                  UNION ALL                              SELECT stor_id, yr, 2 AS mn, Feb AS qty                                  FROM #ExcelSales                                  WHERE Feb > 0                                  UNION ALL                              SELECT stor_id, yr, 3 AS mn, Mar AS qty                                  FROM #ExcelSales                                  WHERE Mar > 0                                  UNION ALL                              SELECT stor_id, yr, 4 AS mn, Apr AS qty                                  FROM #ExcelSales                                  WHERE Apr > 0                                  UNION ALL                              SELECT stor_id, yr, 5 AS mn, May AS qty                                  FROM #ExcelSales                                  WHERE May > 0                                  UNION ALL                              SELECT stor_id, yr, 6 AS mn, Jun AS qty                                  FROM #ExcelSales                                  WHERE Jun > 0                                  UNION ALL                              SELECT stor_id, yr, 7 AS mn, Jul AS qty                                  FROM #ExcelSales                                  WHERE Jul > 0                                  UNION ALL                              SELECT stor_id, yr, 8 AS mn, Aug AS qty                                  FROM #ExcelSales                                  WHERE Aug > 0                                  UNION ALL                              SELECT stor_id, yr, 9 AS mn, Sep AS qty                                  FROM #ExcelSales                                  WHERE Sep > 0                                  UNION ALL                              SELECT stor_id, yr, 10 AS mn, Oct AS qty                                  FROM #ExcelSales                                  WHERE Oct > 0                                  UNION ALL                              SELECT stor_id, yr, 11 AS mn, Nov AS qty                                  FROM #ExcelSales                                  WHERE Nov > 0                                  UNION ALL                              SELECT stor_id, yr, 12 AS mn, Dec AS qty                                  FROM #ExcelSales                                  WHERE Dec > 0`

The cross-join technique typically performs better than the UNION ALL query for unpivoting operations. The cross-join involves less code and fewer joins on the main table. You can compare the performance of both solutions by looking at their execution plan costs, I/O statistics, and the time SQL Server takes to execute the queries.

`                              CREATE DATABASE DW                              ALTER DATABASE DW SET recovery bulk_logged                              RAISERROR ('-- Performing full backup...', 0, 1) WITH nowait                              -- Full backup of database                              BACKUP DATABASE DW TO DISK = 'c:\temp\DW.bak' WITH init                              GO                              -- Create table t1                              CREATE TABLE DW..t1 ( i int IDENTITY )                              INSERT INTO DW..t1 DEFAULT VALUES                              -- Initial log backup                              RASIERROR ('-- Initial log backup...', 0, 1) WITH nowait                              BACKUP log DW TO DISK = 'c:\temp\DW.trn.1' WITH init                              -- Create table t2 for bulk loading                              CREATE TABLE DW..t2 ( c char( 8000 ) DEFAULT 'x' )                              INSERT DW..t2 DEFAULT VALUES                              -- Add new log file on a different volume because of space constraints                              ALTER DATABASE DW ADD log FILE ( name = 'DW_TempLog' , filename = 'c:\temp\DW_TempLog.ldf' )                              -- Bulk inserts and other operations here                              -- Log backup after first ALTER DATABASE command                              RAISERROR ('-- Log backup after first ALTER DATABASE...', 0, 1) WITH nowait                              BACKUP log DW TO DISK = 'c:\temp\DW.trn.2' WITH init                              -- Remove temporary log file                              ALTER DATABASE DW REMOVE FILE 'DW_Templog'                              -- Log backup after second ALTER DATABASE command                              RAISERROR ('-- Log backup after second ALTER DATABASE...', 0, 1) WITH nowait                              BACKUP log DW TO DISK = 'c:\temp\DW.trn.3' WITH init                              DROP DATABASE DW                              GO                              `